The Sustainable Event certification is developed to accelerate the transition to a sustainable future for all the event organizers and organizations who with their events, fairs or conferences want to be involved and make a difference!
In order to achieve the Sustainable Event certification, the organizer must meet a number of sustainability requirements in the certification process's associated planning tool. We at Greentime are there during the entire process to support, challenge and come up with concrete tips. When the organizer has finished working with the questions in the planning tool, an independent auditor is called in to review the answers. If the 38 mandatory requirements and at least 60% of the total 148 points in the tool are achieved, the organizer and the rights holder get the right to use the certification logo Certified Sustainable Event. A site inspection is carried out during the event. Then the organizer receives a protocol with observations and suggestions for improvement.
A responsible project manager books a video meeting with you where you go through the tool's functions and the 38 mandatory requirements. During the start-up, it is also possible to ask questions about the certification process and sustainability at events in general. Together with you, we create a schedule and book reconciliation meetings. We also look at focus areas and your goals for the event.
A reconciliation means that a sustainability advisor reviews the answers to the 38 mandatory requirements and provides feedback. During the reconciliations, it is also possible to take up thoughts and reflections on other issues in the tool.
Reconciliations are there to increase motivation and drive your work forward before the auditor's review. You decide when you want your two reconciliations, but we recommend that the first takes place when you have come about halfway in the tool or are stuck and have difficulty moving forward.
When you have finished working in the tool, you send in your answers for review. Greentime automatically receives a notification when certification is requested and connects you with an auditor.
An independent auditor reviews all your answers in the tool. When the auditor is ready, you will be contacted. If you need to complete your answers, the auditor will notify you. You have the opportunity to supplement at one time.
If the 38 mandatory requirements in the tool are met and you collect at least 60% of the total points, the organizer and the right holder get the right to use the certification logo Certified Sustainable Event.
We recommend that you link to your event via your website to make your sustainability work as transparent as possible. Communicating your sustainability work is an important to push the work forward and show how you work sustainably. During Certified events you will find the certified events that have chosen to publish their answers. You can choose to only show how many points you have accumulated on each aspect or be completely transparent and also publish your written answers.
During the event, an auditor will come out and review your event on site. A site check is always carried out to check that your answers in the tool correspond to how you carry out the event in practice.
The auditor compiles a protocol with suggestions for improvement and observations.
We go through the auditor's minutes, evaluate and set new goals for the next work.
The Sustainable Event certification issued when the external auditor has reviewed your answers in the planning tool and assesses that you meet the requirements developed by the industry. The certification, like other labels, diplomas and certifications for events, is based on criteria for how the organizer plans for the event. The external audit is then based on how the planning is implemented.
The reason certifications and labels take this approach is to give organizers and rights holders the opportunity to showcase their ambitions to visitors, partners and sponsors before the event. This means that the sustainability work is communicated and strengthened, which leads to the message of what the event's stakeholders can contribute becoming clearer.